How your signature is handled

Plain terms for anyone asked to sign a document by conv.n.

Signing electronically

Before you sign you are asked to agree that your electronic signature is the legal equivalent of your handwritten one on that document. You do not have to agree. If you would rather sign on paper, reply to the person who sent you the link and ask: they can print it and post it instead.

What is recorded

When you open and sign a document, Signatory records:

• your name and the email address the document was sent to;
• the signature you typed or drew;
• anything you typed into the document's fields;
• the date and time you opened it, and the date and time you signed;
• your IP address and a short description of your browser;
• the wording of the consent you agreed to, quoted exactly.

All of it appears on a certificate page attached to the finished document, along with a fingerprint (a SHA-256 hash) that shows the document has not been altered since it was signed. That is the point of it: it is what makes the signature worth something later.

Who can see it

conv.n can. The other people signing the same document see the finished document and the certificate, which names everyone who signed. Nobody else is given access, and nothing is sold, shared for advertising, or used to train anything.

Your signing link

The link you were emailed is yours alone: it is not guessable and it should not be forwarded. Some documents also need a short access code, which the sender gives you separately. Links stop working 45 days after the document was sent. Once the document is signed or cancelled, the link no longer signs anything.

Where it is kept, and for how long

Signed documents and their audit trails are held on conv.n's own web hosting, not with a third-party e-signature service. They are kept for as long as the agreement matters, usually the life of the agreement plus the period any law or insurer requires. Nothing is deleted automatically.

Getting a copy, or asking questions

A copy of the signed document is emailed to you as soon as everyone has signed. If you did not get it, or you want a fresh copy, a correction, or your record removed, write to ruthu@aedpinstitute.org. Bear in mind that a signed agreement is a record of something that happened: it can usually be closed or superseded, but not unsigned.

Declining

You can decline to sign from the same page. The sender is told, and you are not asked again unless they send a new document.

Signed with Signatory, run by conv.n. Last updated 11 October 2026.